Volunteer Agreement and Guidelines
1.
Preparing the Agreement
○ Use the template at the end of this Guideline document for
preparing your Agreement.
○ Adjust the Terms and Conditions to suit your specific organisational
needs.
2.
Tools
○ At SkilledUp Life, we use a free account of PandaDoc for signing the
Volunteer Agreement electronically.
○ You may replicate the same, or use an existing software tool at your
disposal for capturing the e-signatures.
3.
Post Signing
○ Make sure you store a copy of the Agreement in your own folders.
○
Log into SkilledUp Life Dashboard and Approve the Volunteer for the
Opportunity.
HR Toolkit Document 5 - Volunteer Agreement and Guidelines
8 Dec 2021
Copyrights - SkilledUp Life Ltd - Strictly for SkilledUp Life Customer’s usage. Not to be shared
with anyone outside your organisation or made commercially available to third parties.
[Company] Volunteer Agreement
Name of Volunteer: [First and last name] residing at [address].
(in this Agreement “Volunteer” is also referred to as “You”)
Name of Company: [Company name]
(in this Agreement “Company” is also referred to as “Us” or “us”)
Date of engagement [Date]
(in this Agreement referred to as “Effective Date”)
By signing this agreement, the Company and the Volunteer agree to the
following:
Responsibilities:
[Volunteer Title]
[List of Activities take from the listed Opportunity]
Commitment:
● Hours per week: [hrs]
● Duration: 3 months
● Type: remote
HR Toolkit Document 5 - Volunteer Agreement and Guidelines
8 Dec 2021
Copyrights - SkilledUp Life Ltd - Strictly for SkilledUp Life Customer’s usage. Not to be shared
with anyone outside your organisation or made commercially available to third parties.
Terms and Conditions:
1.
This is not an internship, apprenticeship, freelancer, contractor or an
employment agreement.
2. This is a voluntary position, i.e. there will be no financial compensation for
your efforts or any taxable benefits in kind.
3. The voluntary position which you have agreed to partake in, will last for a
period of 3 months from the Date of Engagement mentioned above. But in
some cases, it may end sooner if the project is satisfactorily completed by
you in a shorter time span.
4. Upon successful completion of the project as validated by the Company,
you are fully entitled to recommendations, endorsements and in some
cases product trials or discounts specifically stated in the Opportunity
Application page and repeated below for easy reference.
5. You may also request for the extension of this voluntary position, which
may or may not be approved based on the requirement of the company.
6.
If you wish to terminate the agreement before the end of 3 months or
Project Completion, whichever is applicable, please note that no
recommendations, endorsements, product discounts or trials (limited to
some companies) will be provided to you for the work you have partially
completed up to that point.
7. There is no promise of future paid work of any kind, as a contractor or an
employee.
8.
If you are working for another company, in full-time or part-time
employment, internship or voluntary basis, you are advised to inform them
of this Agreement and seek permission where necessary before continuing
with us.
9. You also need to advise us of formal relationships you have with any
organisation whether you function as a director, employee, contractor,
freelancer or an intern, whether paid or unpaid.
10. We will take no responsibility for any liability arising from you engaging with
us, in case your employer or another party has an issue of you engaging
with us.
HR Toolkit Document 5 - Volunteer Agreement and Guidelines
8 Dec 2021
Copyrights - SkilledUp Life Ltd - Strictly for SkilledUp Life Customer’s usage. Not to be shared
with anyone outside your organisation or made commercially available to third parties.
11. We carry no insurance including professional indemnity insurance or any
other on your behalf to protect you against potential claims by others
during the validity of this agreement.
12. We also acknowledge that you do not carry professional indemnity
insurance for the work you would carry out under this agreement.
13. All intellectual property created as a result of your activities with us will
remain with us.
14. We encourage you not to download documents to your computer from our
Google Workspace (Google Drive) unless it’s absolutely necessary to
execute your responsibilities.
15. Upon completion of the work, or at the time of terminating of this
agreement, you shall hand over all work completed to that date, even if the
work is partially completed.
16. For reference purposes, please seek permission from the Company first.
17. All records of the project must be deleted from your computer and other
devices including mobile phones, as well as from cloud software solutions
not owned by the Company.
18. You can leave your responsibility anytime, but please provide a minimum
of 48 hrs advance notification. We will also do the same if your contribution
is no longer needed.
19. You have our permission to add Us as a company you engage with on a
voluntary basis on your social media, especially on LinkedIn and on your
CV/resume if you deem it will add value with your future prospects. This
can be shown under Experiences on Linkedin.
20. We are happy to provide references where deemed fit based on the
satisfactory execution of your voluntary engagement with us.
21. If this eventuality leads to a paid part-time or full-time opportunity with Us,
there will be a separate commercial agreement with Us.
22. You should make no assumption that this work will lead to a paid
opportunity with us in the future.
23. No joint venture, partnership, employment or agency relationship exists
between Us and You because of this Agreement.
HR Toolkit Document 5 - Volunteer Agreement and Guidelines
8 Dec 2021
Copyrights - SkilledUp Life Ltd - Strictly for SkilledUp Life Customer’s usage. Not to be shared
with anyone outside your organisation or made commercially available to third parties.
24. This Agreement, and any dispute or claim arising out of or in connection
with it or its subject matter or formation (including non-contractual
disputes or claims), shall be governed by and construed in accordance
with the law of England and Wales.
25. The volunteer will be entitled to the same level of recommendations and
endorsements as upon successful completion of the project or 3 month
period if the agreement is terminated by the company due to technical
difficulties, project cancellation, company/team restructure or any other
reasons for the project not continuing.
Relationships with Other Organisations - Declaration
[List of organisations you have a relationship with]
Endorsements
Upon successful completion of the project or 3 months from agreement
effective data or once satisfactory outcome is delivered, the company will:
● Provide a testimonial on the volunteer’s portfolio site.
● Allow you to add company name and volunteer contribution on the
portfolio site as well as GitHub.
● Write post or comments thanking you for your contribution for the project
on the portfolio site
● Share the same on social media
● Provide reference for your future and potential employers upon request.
Signed
HR Toolkit Document 5 - Volunteer Agreement and Guidelines
8 Dec 2021
Copyrights - SkilledUp Life Ltd - Strictly for SkilledUp Life Customer’s usage. Not to be shared
with anyone outside your organisation or made commercially available to third parties.
Print name: [Name]
On behalf of the Company
Signed
Print name: [Name]
On behalf of the Volunteer
HR Toolkit Document 5 - Volunteer Agreement and Guidelines
8 Dec 2021
Copyrights - SkilledUp Life Ltd - Strictly for SkilledUp Life Customer’s usage. Not to be shared
with anyone outside your organisation or made commercially available to third parties.